CONSULTANT SELECTIONS FOR
The Butler County Engineer's
Office utilizes a qualifications-based selection policy. The
policy is based on Section 153.65-.73 of the Ohio Revised Code
(O.R.C.), which generally requires all public entities to use
a qualifications-based selection process when hiring design professionals.
Firms are required to show evidence of financial responsibility
when contracting with public entities. The BCEO's qualification-based
policy is similar to A
Guide for Public Authorities published by the American Council
of Engineering Companies of Ohio (ACEC) and is as follows:
For services estimated
to be greater than $50,000, the following 3 steps will
1) The BCEO will solicit
letters of interest from firms by publicly announcing the need
for professional services for a specific project. It will be
posted on this page under LETTERS OF INTEREST;
2) The Engineer will
evaluate all interested firms based on predetermined criteria.
An evaluation sheet will be used for every project to determine
the most qualified firm for the project;
3) Once the most highly
qualified firm has been identified, the BCEO will open contract
negotiations with that firm using a detailed scope of services
for the project, and determine an appropriate fee for those services.
For services estimated
to be less than $50,000, the BCEO will use a small project
selection process in which an expedited "direct selection"
process will be utilized. A provision enacted in 2011 (O.R.C.
§153.71 (A)) allows a public authority to select a single
design professional or firm from among those that have submitted
a current statement of qualifications within the immediately
preceding year, "based on the public authority's determination
that the selected design professional or firm is the most qualified
to provide the required professional design services." The
following 4 steps will be used on the small project selection
1) Every year in the
fall, the BCEO will solicit letters of interest from firms by
publicly announcing a "Request for Updated Qualifications"
for the following year;
2) Once your firm's
packet is received, it will be evaluated by several BCEO engineers.
Should your firm prequalify, you will receive a letter indicating
so. Your firm's prequalification is then good for only the following
3) When it is necessary
for the BCEO to obtain consulting services for a project or general
services, the BCEO will evaluate all firms prequalified for the
specific category listed below:
4) As per O.R.C. §153.69,
once the most highly qualified firm has been identified, the
BCEO will open contract negotiations with that firm using a detailed
scope of services for the project, and determine an appropriate
fee for those services.